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By-Laws

    ARTICLE I:  IDENTIFICATION

    SECTION 1:    The name of this association shall be the Northern New Mexico Human Resource Association, hereinafter referred to as the Association.

    SECTION 2:    The official location of the office of the Association shall be that of the President.  The permanent mailing address of the Association shall be PO Box 32874, Santa Fe, NM, 87594.

    SECTION 3:    The fiscal year of the Association shall be the calendar year (January 1 –December 31).

    ARTICLE II: PURPOSES

    The purpose of the Association shall be:

    • To have members adhere to the Code of Ethics of the Society for Human Resource Management;
    • To improve the competence of human resource professionals and encourage and support HRCI certification;
    • To raise the standards of performance in all phases of human resources;
    • To promote better understanding of good human resource management among employees and within the community; and
    • To establish and to maintain a spirit of friendly cooperation among its members for the benefit of the firms and agencies they represent and for the community as a whole.
    • To achieve the purposes of the Association, there shall be no discrimination in individual memberships because of race, color, religion, sex, age, national origin, ancestry, disability, or sexual preference. 

     

    ARTICLE III: MEMBERSHIP

    SECTION 1:    Terms, Classes, and Qualifications.  Persons who possess the required qualifications may be accepted for membership in the Association in accordance with the criteria as set forth in this article in one of the following classes:

    (a.) PROFESSIONAL MEMBERSHIP.  Persons responsibly engaged in the practice of human  resource administration who possess at least three years of experience in the field of human resources or the equivalent thereof, or faculty members holding assistant, associate or full professorial rank in human resource administration or any of its specialized phases in an accredited college or university and who possesses at least three years of responsible experience at this level of teaching or the equivalent thereof, or full time consultants in the areas of Human Resources shall be eligible for Regular Membership, including the right to vote and hold office in the Association.

    (b.) ASSOCIATE MEMBERSHIP.  Persons outside the preceding category who demonstrate to the satisfaction of the Association a bona fide interest in human resource administration and the purposes of the Association, including employment agency practitioners and attorneys specializing in labor relations or workers compensation shall be eligible for Associate Membership.  Associate Members may vote and hold office in NNMHRA.  Associate members have the same responsibilities and rights as regular members.

    (c.) PAST PRESIDENT LIFE MEMBERSHIP.  Life Membership may be conferred on each Past President in appreciation of service and leadership to the Association one year after his/her term expires.  Life Members shall have all privileges of membership including the right to vote and hold offices.   Annual dues are waived for Past President Members.

    Membership is not transferable except as outlined in Section 2.

    SECTION 2:  Although not a class of membership, a corporation or company may enroll members under a corporate structure as defined by the Executive Board.  Each person must be eligible for either the Regular or Associate class of membership.  The individual memberships are transferable if a member leaves the corporation or becomes otherwise ineligible for membership. 

    SECTION 3:    Application for Membership. Application for membership shall be made in writing on the application form approved and provided by the Association

    SECTION 4:    Membership Dues.  Annual dues shall become payable in January of each year.  Members joining between September 1 and December 31 pay 1 year’s dues at the time of application and will not pay second year dues until January 1 of the year following the first anniversary date of approval. 

    SECTION 5:    Membership Status.  A majority of the members of the Executive Board shall resolve any question as to membership eligibility, membership status, and membership continuance.

    SECTION 6:    The Executive Board may impose disciplinary measures, condition a member’s continuance, or terminate membership for conduct or actions contrary to the purpose of the Association or the Code of Ethics.  Such conduct includes but is not limited to: 

    A member shall not solicit business or market a product or service at an Association meeting or activity except where it is a designated part of the event, such as exhibits at a conference.

    Identifying an individual or company with the Association as a part of marketing or business solicitation.

    ARTICLE IV: AFFILIATION

    SECTION 1:    The Association shall maintain affiliation with the Society for Human Resource Management within the constraints of its Bylaws.

    SECTION 2:    No part of these Bylaws shall conflict with the requirements for affiliation with the Society for Human Resource Management, nor shall any conflicting amendments be proposed while the Association is affiliated.                                       

    ARTICLE V: MEETING OF MEMBERS

    SECTION 1:    Regular Meetings.  Regular meetings shall be held monthly at such times and places as the Executive Board may designate.  Regular meetings are conducted a minimum of 10 times during the year.  Special events may replace regular meetings no more than 2 times during the year.

    SECTION 2:    The President or the Executive Board may call Special meetings.

    SECTION 3:    At a meeting 25% of the total membership in good standing shall comprise a quorum.

    SECTION 4:    The President shall preside at all meetings, or in his/her absence, any other available board member may preside.

    ARTICLE VI: OFFICERS

    SECTION 1:    The officers of the Association shall be a President, a President Elect, Vice President of Professional Development, a Vice President of Membership, a Vice President of Administration, a Vice President of Finance, a Vice President of Community Services and a VP of Communications.  A Legislative Representative and other officers may be appointed as need or interest arises. 

    SECTION 2:    All candidates for office and officers must be Professional, Associate, or Past President Life Members in good standing.  It is recommended that all members of the Board become or maintain SHRM membership.  Per SHRM bylaws, the President shall maintain a membership throughout his/her term; however NNMHRA shall pay the cost of this membership or renewal during the year in office.

    SECTION 3:    Once the slate of officers has been prepared, it will be presented by email and at a general meeting for approval by the membership. 

    SECTION 4:   Each officer will assume office upon being sworn in by the Past and Current Presidents.  Officers may serve consecutive terms.

    SECTION 5:    Mid-term Vacancies may be filled by a vote of a majority of the members of the Executive Board.

    SECTION 6:    In the event an officer is absent from three (3) Executive Board meetings within a calendar year, without good reason acceptable to a majority of the Board, such member shall be deemed to have resigned from Board membership.

    SECTION 7:    In the event that an officer is not performing his duties as expected by the President and other members of the Executive Board, a majority of the Executive Board may call for that officer’s resignation.

    ARTICLE VII: EXECUTIVE BOARD

    SECTION 1:    The Executive Board shall be comprised of the officers named in Article VII.  The SHRM Field Services Director for NM shall be an honorary member of the Executive Board.

    SECTION 2:    Decisions of the Executive Board will be determined by a majority of the Executive Board.  The Board will be required to conduct monthly meetings to plan, approve and coordinate the directions and actions of the Association.  All Board Members are expected to attend such meetings.  It will be the responsibility of the Executive Board to establish the dues for the Association and to review and approve all monetary expenditures for the operating expenses of the Association.  The operating expenses of the Association are defined as those expenses incurred to provide normal and customary services which further the purpose of the Association as outlined in Article II and would include regular and special meetings, information dissemination, programs, seminars, workshops, promotions, and education. 

    SECTION 3:    It will be the responsibility of the Executive Board to preserve the purposes of the Association and the interests of its members as defined in Article II of this document.  The Executive Board will review and take corrective measures, which are warranted on reported action, issues, or concerns which conflict with the interests of the Association and its members.

    ARTICLE VIII: DUTIES OF OFFICERS

    GENERAL:      All officers will be responsible for coaching, advising and developing their Committees and the membership at large to further Association goals via periodic meetings.  They will also be responsible for hosting general and special meetings, seminars and events of the Association or events the Association may partner in sponsoring.

    Definitions regarding the description of duties for specific officers are provided to each member of the board at the annual transition meeting.

    ARTICLE IX: FUNCTIONAL AREA DIRECTORS AND COMMITTEES

    The respective officers will be responsible for establishing and assigning standing or ad hoc committees with Executive Board approval.  Other committees may be appointed by the President as appropriate.

    ARTICLE X:PARLIAMENTARY PROCEDURE

    All parliamentary procedures shall be governed by Robert’s Rules of Order, unless otherwise specified in this document. 

    ARTICLE XI: AMENDMENT OR REVISIONS OF BYLAWS

    The Bylaws may be amended or revised by presentation of the proposed amendments or revisions at a regular meeting and approved by two-thirds of the total members attending, provided a quorum is present; or the proposed amendments or revisions may be submitted to all members by mail or email for approval, with a specific deadline for reply provided.  Members must be provided with proposed amendments or revisions of the Bylaws in writing not less than 20 days prior to vote.

    ARTICLE XII: DISSOLUTION

    In the event the Association is dissolved, all monies shall be forwarded to the Society for Human Resource Management after all just debts of the Association have been satisfied. 

    ARTICLE XIII: WITHDRAWAL OF AFFILIATED CHAPTER STATUS

    Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.